Information for the incoming Class of 2023

Virginia Tech is committed to ensuring a quality academic and co-curricular experience for all students. While increased enrollment may require us to operate differently, our commitment is unchanged. More details will be made available in the coming days and weeks and will be shared through VT News and this #VT23 FAQ.

Questions can be sent to askvt@vt.edu.

Last updated: Sept. 8, 2019

Virginia Tech is moving forward in a carefully measured and comprehensive manner that involves all dimensions of the student experience. We are continuing to make plans to welcome and accommodate all students who matriculate this fall, in a manner that maintains and continues to advance the high standards of Virginia Tech. Our Hokie community is committed to this expectation and we are continuing our work to achieve this goal.

When are Move-In days?

First-year and returning students who live on campus will move into residence halls on Aug. 21-24.

What kind of parking is available?

Students moving into the residence halls will receive a 30-minute loading permit good in the spaces surrounding the halls. Residence Hall move-in zones are highlighted in the following maps:

Where can I get more information on Move-In days?

Visit the Moving In and Moving Out site.

How are you approaching the increase in enrollment?

First and foremost, we are committed to creating options and opportunities that ensure that every student receives the quality academic and personal experience they expect from Virginia Tech. The goals of these strategies are to provide more affordable options for students, expand the academic year by increasing enrollment in summer sessions, and facilitating experiential learning opportunities through internships, co-ops, undergraduate research, study abroad. These goals all advance the strategic interests of Virginia Tech that existed long before the higher-than-anticipated fall enrollment.

How are decisions about housing placements being made?

Students are selecting rooms based on the availability when their time slot becomes active. Students will select from the available on-campus space. However, at a certain point, we will transition to filling overflow spaces such as RA rooms, converted lounges, expanded occupancy rooms (triples, quads), and hotel solutions. Students who submitted their contract at the end of the process will be allocated to overflow housing.

Did you receive my housing and dining contract? How can I verify?

Students can check their contract status in the StarRez Portal, www.starrezhousing.com/StarRezPortalX

Upon completing their contract, they were also sent a notice to their @vt.edu address, if that address was active at that time.

About The Inn at Virginia Tech

How many students will be housed in these options?

Approximately 325 students will reside at the Inn at Virginia Tech and 195 students at the Holiday Inn Express.

How long will the Inn serve as student housing?

The Inn at Virginia Tech (in part) and Holiday Inn Express (entire facility) will be utilized for student housing throughout the academic year 2019-2020.

How will parking be handled for students living at the Inn at Virginia Tech?

At the Inn at Virginia Tech: There will be no parking at the Inn at Virginia Tech. Students living in this facility will be eligible for a residential parking permit. As the Inn continues to operate as a conference center, parking at night and the weekends is not permitted.

At the Holiday Inn Express: Students will be eligible for a commuter parking permit for campus parking. There are a limited number of spaces for parking at the Holiday Inn Express and students who are assigned to that facility and have a commuter parking permit will be placed in a lottery for available parking. Guest parking will be very limited at this facility and unauthorized vehicles will be ticketed or towed.

Details on campus student parking policies and procedures is available on our parking and transportation services website.

Blacksburg Transit

Information about Blacksburg Transit service can be found at btransit.org

Student Affairs staff are meeting with Town of Blacksburg and Blacksburg Transit officials to share information about residency levels and student needs.

Will dining services be provided at the Inn? Will the hotel restaurant be part of the meal plan?

All first-year students are required to have dining plans unless exempted from on-campus housing. Students housed at The Inn at Virginia Tech, as well as at the Holiday Inn, will use their dining plans in our campus dining centers as would any other student housed in any other facility. More information available on our dining services website.

The Inn at Virginia Tech operates a restaurant that is not part of the student dining plan. However, The Inn at Virginia Tech will provide students with two breakfast vouchers per week to redeem for either grab-and-go items or the breakfast buffet at Preston’s. Any other meals purchased at the Inn at Virginia Tech are not included and are at the student’s expense.

The Holiday Inn Express will provide a limited continental breakfast, Monday – Friday, 7:30-10:30 a.m.

In both facilities, one refrigerator is allowed in the student rooms (4.5 cubic feet or less).

At the Inn at Virginia Tech, a micro-fridge (microwave/refrigerator combination) is allowed.

At the Holiday Inn Express, the mini-fridge will be provided by the hotel.

At the Holiday Inn Express, there are microwaves in the common area for student use; however, no microwaves are allowed in the rooms.

Like traditional residence halls, there is no cooking in student rooms in either facility.

How will security of students be handled? How would access be controlled to student floors?

The safety and security of our students is a top priority. Plans are currently being made to manage the student housing areas. Student Affairs and the leadership of the Inn at Virginia Tech have a comprehensive plan to have Resident Advisors and residence life professionals, staff, and security teams in place to ensure a smooth operation of all housing and residence life activities at the Inn.

All university and Housing and Residence Life policies are in effect at both facilities as these will be treated the same as traditional campus residence halls.

Both facilities will have hotel electronic key cards and students will be notified of the process in case of lock-out or lost key cards during their first floor meetings.

There is a charge for a lost key ($25).

Holiday Inn Express will require you to present your key card to enter the building.

The Inn at Virginia Tech will require you to present your key card (at exterior doors to the hotel section) or show your key card at the front desk to access resident floors.

What are the room rates and occupancy levels at the Inn and Holiday Inn?

The Inn at Virginia Tech will be mostly triple occupancy. The rate for this facility will be $3,775 per semester, with a 20% room credit applied to each resident for each semester in which the room has three or more residents.

Holiday Inn Express will be double occupancy. The rate for this facility will be $3,755 per semester.

Will housekeeping service be provided?

Hotel staff at both facilities will clean the bathrooms on a weekly basis and provide toilet paper. They will also do limited vacuuming and wipe down of surfaces in common areas daily to help maintain the facility.

What furniture will be in the rooms?

Inn at Virginia Tech rooms will have a loft bed (with XL twin mattress), desk, chair, clothing storage unit (of some type) for each resident provided by the university. No Inn furniture remains but the window coverings and shower curtains. Residents must provide their own linens.

Holiday Inn Express will have a loft bed (with XL twin mattress), desk, chair, clothing storage unit (of some type) provided by the university. One desk, dresser, TV stand, and TV will be provided by the Holiday Inn. Holiday Inn will provide window coverings and shower curtains. Residents must provide their own linens. Residents at the Holiday Inn do not have to bring their own TV.

Will decorating rooms be allowed?

Within reason, non-damaging decorations are allowed. All fire code and health and safety rules of the university continue to be in effect for such items. Nails, screws, or other items that penetrate the wall or paint finish are forbidden, just as it is for campus buildings.

Will internet service be provided?

The Inn at Virginia Tech and the Holiday Inn Express will have university-supported wired and wireless internet services throughout both facilities comparable to the features and performance available in all VT residence halls. Each room will have one active wired connection. Please see the following links for more information:

The Holiday Inn Express will have one wired connection per room and an ethernet splitter unit will be provided. Student Affairs is working with the facility to evaluate upgraded wireless connectivity and coverage.

Will room phones and cable TV be provided?

Like traditional residence halls, there are no room phones in either property other than resident advisors and on-site staff. Emergency phones are located in hotel common areas.

Cable TV is provided in the rooms.

Will residents be able to use the on-site fitness centers?

The Holiday Inn Express fitness room will be open. Hours are still being determined.

The fitness center at the The Inn at Virginia Tech has been converted into a student lounge for this academic year and will not be available.

The Holiday Inn Express pool will be closed.

How is laundry handled?

The Holiday Inn Express will have five coin-operated washers and dryers. They will not operate on the Hokie Passport system.

The Inn at Virginia Tech laundry solution is being evaluated. More information will be available. However, the goal is to add student laundry options at the facility.

Will room service be available?

Room service will not be available at either facility.

How will students get mail?

United States Postal Service mail will be delivered to the mail center in Owens Hall (all packages, letters, etc.) Students will receive an email when mail is received.

UPS, FedEx, DHL packages will be delivered to the Inn at Virginia Tech and the Holiday Inn Express.

For Holiday Inn Express residents, you will have a mailing address for United States Postal Service and a different physical address for UPS/FedEx/DHL package delivery.

How will maintenance requests be handled?

Maintenance needs will be handled by hotel staff as needed. Students will be notified of the process to engage maintenance for routine and emergency needs during their first floor meetings, through email notifications, and instructional postings at the facility.

Are pets allowed at the Inn at Virginia Tech or Holiday Inn Express?

No pets are allowed at these facilities.

Will you have enough classroom availability for this incoming class?

Virginia Tech has sufficient capacity in terms of classroom space and scheduling to accommodate the higher than expected enrollment. Through efficient use and scheduling of the classroom space throughout the entire week, Virginia Tech will be able to accommodate the higher enrollments through expanded scheduling and additional faculty rather than increasing the sizes of existing classes.

Will there be enough food in the dining halls?

Virginia Tech is well equipped to meet high volumes for food preparation. In addition to the more than 30,000 undergraduate and graduate students who attend school here, there is a constant need to provide food for guests, special events, large sporting events, and more. Dining Services is actively preparing for the fall semester.

Will lines in the dining halls be really long? Is anything going to be done to mitigate that?

Dining Services is actively preparing for the fall semester and deploying numerous avenues to alleviate wait times including expanded hours, maximized menu offerings for efficiency, and grab-and-go options. Students avoiding peak meal times and utilizing all available dining centers more judiciously will lessen lines and wait times. Hiring and staffing efforts are already underway. Students seeking employment are encouraged to consider working for Dining Services.

Will hours be extended to accommodate the increased enrollment?

Turner Place at Lavery Hall will extend dinner service by an hour Monday –Thursday in Atomic Pizzeria, 1872 Fire Grill, and Jamba Juice. Additionally, Jamba Juice will operate for breakfast Monday-Friday opening at 7:30 a.m.

Owens Food Court at Owens Hall will open Monday-Friday for coffee and breakfast service starting at 7:30 a.m.

Hokie Grill at Owens Hall will open Pizza Hut and Chick-fil-A until 10 p.m. Monday-Thursday. Additionally Dunkin Donuts will be open on weekends from 8 a.m. - 2 p.m.

West End Market at Cochrane Hall will extend dinner service in three concepts until 10 p.m. in Seven70, Bistro, and Grab & Go Sunday-Thursday.

D2 at Dietrick Hall will extend services at the dinner meal period by extension of hours from Monday-Thursday until 7:30 p.m.

Au Bon Pain at Squires Student Center will extend dinner hours Monday – Thursday and  remain open until 8 p.m.

Burger 37 at Squires Student Center will extend hours on weekends by opening at 11 a.m.

I might be interested in working for Dining Services. How much do dining employees make?

  • Non-Student General Wage $11/hr
  • Student wage of $10.50/hr.   

Student manager positions:

  • Student Assistant Managers will receive $11 per hour.

  • Student Managers will receive $11.75 per hour.

  • Administrative Student Managers will receive $12.25 per hour.

  • Student General Managers will receive $12.75 per hour.

How are we addressing the rise in students seeking counseling services?

Virginia Tech has added 13 mental health professionals over the past three years including eight positions during the most recent 2018-2019 academic year. This included an additional psychiatry position as well as a mental health educator position in Hokie Wellness.

The Cook Counseling Center is accredited by the International Association of Counseling Services (IACS), and maintains a student to staff ratio of one counselor per 1,000 students which exceeds the services offered at the majority of large public institutions. Currently, Cook Counseling Center employs 32 mental health professionals and five psychiatric providers.

How do we plan to address the increase in enrollment in 2019-2020 academic year?

The counseling center carefully monitors student usage during the course of the academic year and has added staff in proportion to the demand for services. The Cook Counseling Center will be hiring additional mental health professionals prior to fall semester to address the increased enrollment.

In addition to individual appointments, the Cook Counseling Center offers educational outreach, focused workshops on a variety of topics and group counseling. These offerings are flexible and can be expanded to accommodate additional students. For more information on the types of groups we offer please visit our group counseling page.

Will you have the necessary resources to meet the increased demand in healthcare and other student support areas?

Virginia Tech is paying particular attention to its commitment to the dining services and the student wellness needs of all Hokies. Student Affairs is already moving forward with the recruitment of additional personnel in student health services, including mental health, as well as other healthcare services.

Campus parking options have been shrinking, so what are the options for the increased number of students?

Even when Virginia Tech is at its busiest, about 1,500 parking spaces are available daily on campus. Students are encouraged to use the bus system, bike share, and park in the commuter lots with buses running to the center of campus. Learn more about student parking information.

What are the parking options for the incoming class of 2023?

All students, faculty, and staff that bring a vehicle to campus must display a valid Virginia Tech permit. First-year students are allowed to bring a vehicle to campus. Permits for students go on sale Aug. 1, 2019.

What are the parking options for students who will be assigned to live at the Inn at Virginia Tech or Holiday Inn?

Students who will be assigned to live at the Inn at Virginia Tech can purchase a residential parking permit - similar to what they would have at any residence hall - when all parking permits go on sale on Aug. 1, 2019. Students who will be assigned to live at the Holiday Inn can purchase a commuter parking permit, which is also available for purchase on Aug. 1, 2019.

Does Virginia Tech plan to increase the size of classes to accommodate the additional students?

We don’t expect to increase the number of students who would be enrolled in current course sections. We plan to add more sections for high-demand courses and will utilize existing classroom and instructional space on campus to accommodate our new and returning students.

Are new faculty being hired to teach the additional classes?

Yes. Several colleges are in the process of interviewing and hiring instructional faculty for the upcoming year. To accommodate the students expected this fall, the colleges will be able to hire additional faculty from these pools of qualified candidates as well as adding visiting and adjunct faculty. Our search committees and academic units will ensure the standard of academic credentials and integrity required by Virginia Tech and its academic departments is preserved.

Will I be able to get into the classes I need?

Though increasing the number of sections in high-demand courses and expanding class start times throughout the day and week, which could include additional options for earlier (8 a.m.) and later (evening) classes, we expect to be able to provide for the scheduling needs of all students.

Given increased enrollment, how will the university manage capacities in their gyms and recreational facilities?

During the fall semester 2019, we will have both War Memorial Hall and McComas Hall open for more than 110 hours per week (same as previous years). Additional hours are being considered. Peak times for these facilities are 5 p.m. to 7 p.m. The least crowded times are 6 a.m. to 3 p.m. and 9 p.m. to midnight. Monday, Tuesday, and Wednesday are the busiest days of the week, while Thursday, Friday, Saturday, and Sunday are less crowded. Given increased enrollment numbers, we believe sharing this information with students will allow some self-regulation of facility usage than can have a positive effect.

Programming at the Fitness Park and outdoor courts may also be increased. During the 2018-19 academic year, openings existed for all Intramural Sports leagues and group exercise classes. If those begin to fill during the 2019-20 academic year, program offerings will be increased to accommodate more teams and more people. We have already planned to double the number of Venture Out trips during the 2019 fall semester.

What additional support will be provided to Services for Students with Disabilities (SSD) to assist incoming as well as returning students with appropriate accommodations?

Much of the work done on campus, including with our partners in Cook Counseling Center, Hokie Wellness, and Schiffert Health Center, is a tremendous help to SSD. The university is also recruiting several positions to directly support students with disabilities. SSD continues to explore and leverage technology to maintain an effective and efficient process. Many accommodations don’t require additional people or resources, but rather creative thinking, planning, and dialogue.

Concerned students are encouraged to reach out to ssd@vt.edu to register and start the interactive process of receiving accommodations as soon as possible.

What does this mean for conferences and events already scheduled at the Inn at Virginia Tech?

We expect all conferences to take place as planned. The leadership of the Inn at Virginia Tech and the Office of Continuing and Professional Education are working together to provide suitable alternatives for hotel accommodations (at no additional cost to attendees or organizers) to ensure the continuation of all reunions, conferences, athletic and other event and visits.

Will I still be able to stay at the Inn at Virginia Tech for football weekends and alumni events?

There will be limited availability for this academic year, but the Inn at Virginia Tech is committed to accommodating as many guests as they have capacity for, and will work to help visitors to find alternative hotel options.

I have already booked a room during this time period. Will my reservation still be honored?

The management of the Inn at Virginia Tech is reaching out to any individuals who are impacted by this student housing arrangement. For information on reservations, contact the Inn directly at 540-232-1600.

When is move-in day? When do classes start? When is commencement?

We've assembled the following grid of key dates throughout the academic year to help with planning. Updates will be made as the year progresses.

Event Timeframe Dates

Move-In Days

Fall 2019: International

August 19-21, 2019


Spring 2020: Transfer/First Year

Thursday, January 16, 2020


Fall 2019 (Hokie Helpers Assisted Check-in)

August 21-24, 2019


Fall 2019 Corps of Cadets

August 9-August 17 and 24 2019


Fall 2019 Graduate and Professional Students

Sunday, August 18, 2019


Spring 2020

January 16-18, 2020

Residence Halls close

Fall 2019

December 21, 2019 at 10:00am


Spring 2020

May 17, 2020 at 10:00am

Dining Plan activation

Fall 2019

August 21, 2019 at 7:00 am


Winter 2020

Friday, January 17, 2020

Dining Plan end

Fall 2019



Spring 2020

May 13, 2020 at 8:00pm

Welcome Week


August 21-September 6, 2019

GobblerFest


Friday, September 6, 2019

Class Add
   


Fall 2019

August 5-August 30, 2019


Winter 2020

August 1-December 26, 2019


Winter 2020 (Residential-Blacksburg)

August 1, 2019-January 3, 2020


Spring 2020

November 30, 2019-January 27, 2020


First Summer Session 2020

March 14-May 28, 2020


Second Summer Session 2020

March 14-July 10, 2020

Class Drop
   


Fall 2019

August 5-October 8, 2019


Winter 2020

August 1-December 26, 2019


Winter 2020 (Residential-Blacksburg)

August 1, 2019-January 3, 2020


Spring 2020

November 30, 2019-March 2, 2020


First Summer Session 2020

March 14-June 8, 2020


Second Summer Session 2020

March 14-July 21, 2020

Last Day to Resign
   


Fall 2019

Friday, October 4, 2019


Winter 2020



Winter 2020 (Residential-Blacksburg)



Spring 2020

Friday, February 28, 2020


First Summer Session 2020

Tuesday, June 16, 2020


Second Summer Session 2020

Wednesday, July 29, 2020

Tuition Due

Fall 2019

Saturday, August 10, 2019


Winter 2020

Tuesday, December 10, 2019


Spring 2020

Friday, January 10, 2020


First Summer Session 2020

Sunday, May 10, 2020


Second Summer Session 2020

Wednesday, June 10, 2020

Classes Begin
   


Fall 2019

Monday, August 26, 2019


Winter 2020

Thursday, December 26, 2019


Winter 2020 (Residential-Blacksburg)

Friday, January 3, 2020


Spring 2020

Tuesday, January 21, 2020

Academic Breaks
   


Labor Day

Monday, September 2, 2019


Fall Break

October 4-6, 2019


Thanksgiving 

November 23-December 1, 2019


Martin Luther King Holiday

Monday, January 20, 2020


Spring Break

March 7-March 15, 2020

Classes End
   


Second Summer Session 2019

Thursday, August 15, 2019


Fall 2019

Wednesday, December 11, 2019


Winter 2020

Friday, January 17, 2020


Winter 2020 (Residential-Blacksburg)

Friday, January 17, 2020


Spring 2020

Wednesday, May 6, 2020

Reading Day

Fall 2019

Thursday, December 12, 2019


Spring 2020

Thursday, May 7, 2020

Exam Dates

First Summer Session 2019

July 6-8, 2019


Second Summer Session 2019

August 16-17, 2019


Fall 2019

December 13-19, 2019


Winter 2020

Saturday, January 18, 2020


Winter 2020 (Residential-Blacksburg)

Saturday, January 18, 2020


Spring 2020

May 8-May 13, 2020

Commmencement

Last day to apply for Fall graduation and be in bulletin

Monday, October 21, 2019


University and Graduate School Commencement

Friday, December 20, 2019


Last day to apply for Spring Commencement and be in bulletin

Thursday, March 5, 2020


Graduate Commencement Ceremony and Senior Day

Thursday, May 14, 2020


University Commencement and College and Departmental Ceremonies

May 15-16, 2020

I have other questions that weren’t addressed on this page. Who can I contact?

Please send any questions you have to askvt@vt.edu. We’ll reply directly and/or post the response to this page.